What is the primary purpose of the chairperson's agenda in a formal meeting?

The primary purpose of the chairperson's agenda in a formal meeting is to provide a structured framework for the meeting's discussion. It outlines the topics to be covered, ensuring that the meeting remains focused and productive. By making notes before and during the meeting, the chairperson can effectively track the progress of the dialogue, capture important points, and facilitate the orderly progression of the meeting. This organized approach helps in managing time efficiently and ensures that all necessary subjects are addressed.

While summarizing previous meetings, allowing attendees to speak freely, and drafting action items post-meeting are important aspects of meeting management, they are secondary to the agenda's role in guiding the meeting’s content and flow. The agenda acts as a roadmap for the chairperson and participants, making it an essential tool for achieving the meeting's objectives.